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Terms and Conditions of Use

1. Acceptance of Terms

By registering an account and submitting an application on the iTaukei Lands Trust Board ("TLTB") Recruitment Portal, you agree to comply with and be bound by these Terms and Conditions and our Privacy Policy. If you do not agree, please do not proceed with your registration.

2. Eligibility and Account Security

• You must provide accurate, current, and complete information during registration.

• You are solely responsible for maintaining the confidentiality of your login credentials (username and password) and for all activities that occur under your account.

• You agree to immediately notify TLTB's Human Capital Department of any unauthorized use of your account.

• TLTB reserves the right to suspend or terminate accounts that provide false, misleading, or fraudulent information.

3. Submission of Information and Verification

• You warrant that all resumes, qualification certificates, employment histories, and references uploaded to the portal are genuine and accurate.

• In accordance with Fijian employment guidelines, registering an account and submitting applications constitutes your explicit consent for TLTB to conduct background verifications, including academic credentials, employment history, and references.

• Any offer of employment resulting from the use of this portal is conditional upon the verification of your records (such as Police Clearance, FNPF details, and professional references).

4. Acceptable Use and System Security

• You agree not to misuse this portal by introducing malware, viruses, or attempting unauthorized access (hacking) to our systems.

• Any unauthorized access or attempt to compromise the portal's integrity will be prosecuted to the fullest extent under the Fiji Cybercrime Act 2021.

5. Portal Availability

TLTB strives to keep this portal accessible at all times; however, we reserve the right to temporarily suspend, restrict, or modify the service for maintenance, system updates, or security protocols without prior notice.

6. Contact Information

For questions regarding these Terms, please contact the TLTB Human Capital Department at [[email protected]/(679) 331 2733 Ext. 616].

7. Policy Updates

TLTB reserves the right to update these Terms and Conditions at any time. We will notify users of any changes by posting the updated terms on the portal. Your continued use of the portal after such modifications constitutes your acceptance of the revised terms.

Last Updated: [July 2026]

Privacy Policy

1. Introduction

The iTaukei Lands Trust Board ("TLTB") is committed to protecting your privacy. This Privacy Policy details how we collect, use, store, and safeguard your personal data in accordance with Section 24 of the 2013 Constitution of the Republic of Fiji (Right to Privacy), the Online Safety Act 2018, and relevant Fijian labor laws.

2. Information We Collect

To process your application, we collect personal data including:

• Identity & Contact Data: Name, date of birth, gender, email, phone number, and physical address.

• Professional Data: Resumes, work history, academic transcripts, reference contacts, professional memberships, and cover letters.

• Compliance Data: Government-issued IDs, Tax Identification Numbers (TIN), FNPF numbers, and Police Clearances (where applicable and requested).

3. How We Use Your Data

We process your data strictly for recruitment purposes, including:

• Assessing your suitability for job vacancies.

• Contacting you regarding interviews or skill tests.

• Verifying your credentials with referenced educational institutions or previous employers.

4. Data Security and Confidentiality

• Security Controls: We implement robust administrative, technical, and physical security measures to protect your personal data from unauthorized access, loss, alteration, or disclosure.

• Access Limitations: Your recruitment data is strictly restricted to authorized Human Capital personnel and the specific department's interviewing panel.

• Audit Logging & Redaction: All user activities, logins, and system changes on the portal are encrypted and logged for system security audits. Highly sensitive information, such as login passwords and national identification identifiers, is securely hashed or redacted inside system logs to prevent exposure.

5. Data Retention Period

In compliance with good data governance and Fijian record-keeping standards:

• Unsuccessful Candidates: Personal profiles and application files will be securely retained for a period of 12 to 24 months following the completion of the recruitment drive to allow for future role consideration, after which the data is permanently purged.

• Successful Candidates: Your application data will be transitioned into your official TLTB employee record.

• Account Deletion: You have the right to delete your registered portal account at any time, which will initiate the decommissioning of your saved personal data within 30 days, unless required by law or active litigation.

6. Your Rights

Under Section 25 of the Fiji Constitution, you have the right to:

• Access the personal data we hold about you.

• Request Correction of any inaccurate or incomplete information in your profile.

• Withdraw Consent to participate in the recruitment process at any stage.